There are a few things you need to know before translating a word document.
- Make sure the language you are translating is the same as the one in which the document was written.
- Check for grammar and spelling errors.
- Check for words that have been changed or replaced in the original text.
- Compare and contrast the original and translated text to see how they differ.
If you’re working with different languages, but your language skills are a little rusty, you may be looking for a quick translation tool. Microsoft Office has you covered—you can translate a document easily within Word itself. Here’s how.
These instructions have been made with the latest version of Word in mind. For older versions of Word, the instructions and steps may vary slightly, but you should be able to translate sections of text as well as entire Word documents in a similar way.
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Translating Sections of Text in Word
You can quickly translate small snippets of words and phrases as well as entire sections of text from one language to another in Microsoft Word. Word will automatically try to determine the language, but you can set this manually if you need to.
To start, open a Word document and select the text you want to translate. When you’re ready, click the “Review” tab on the ribbon bar and then select the “Translate” button.
In the “Translate” options drop-down menu, click the “Translate Selection” option.
The “Translator” menu will appear on the right. Word, as we’ve mentioned, should automatically detect the language of the text.
If this is incorrect, select it manually in the “From” drop-down menu.
The “To” section below will show the translated text in your preferred language.
Word will also try to guess what language you would prefer to translate to, but you can change this to a language of your choice by selecting a new language using the “To” drop-down menu.
You can view a quick preview of the translation once your options are selected.
If you’re happy with the translation and you want to replace your selected text in Word with the translation, select the “Insert” button.
Word will replace the original text with the translation. If you want to revert back to the original, press Ctrl + Z (or Cmd + Z on Mac) or the Undo button in the top left.
Translating an Entire Word Document
If the text in your Word document is in an entirely different language, you can translate it without replacing your original document. Once translated, Word will open a new document to place the translation, which you can then save separately.
To do this, open your Word document and select Review > Translate > Translate Document.
The “Translator” options menu will appear on the right-hand side, where Word will automatically try to determine the language used in your document. If you’d prefer to set this yourself, change the “From” option from “Auto-detect” to a language of your choice.
Press the “To” drop-down menu and select a language to translate your document to and then click “Translate” to translate your document.
Once Word has finished the translation, it will open this as a new document. You can then save this translated document by pressing File > Save or by pressing the “Save” icon in the top left.
